Privacy policy

We are committed to safeguarding the privacy of our website visitors, customers and other relations. This Privacy Notice sets out how we will treat your personal information.
‍

1. What we need?
‍
mind the gap s.r.o., a company incorporated and existing under the laws of Czech republic, with registered offices at Na Beránce 57/2, Dejvice, 110 00 listed in the Czech republic Trade and Companies Register under n.CZ09821074 (hereinafter “mind the gap s.r.o.” or “we” or “us”) through its business activities, its website, subdomains and/or folders, applications, tools, services and any other means relating to information or communication, including emails are Controllers of the personal data you (data subject) provide us.
‍

We collect the following types of personal data from you:
‍

General:

  • customer card: gender, first and last name, job title, company address, e-mail address, direct office and/ or mobile telephone number;
  • transactions: any transactions and correspondence carried out between you and us as customer or other relation, including information relating to any purchases you make of our goods or services.

Website:

  • contact form: information that you provide to us by filling in forms for information requests, for registering with us, which includes: gender, first- and last name, registered e-mail address, registered telephone number (optional), company name (optional), department (optional), company address (optional), company city (optional), company country (optional), message (open field), registered interest in receiving information concerning Training & Workshops, Consulting, Support Services, Projects, Software Development, Products & Partners;
  • application form: information that you provide us by filling in a form to apply for a job or career and by uploading documents like an application letter and a Curriculum Vitae (CV);
  • information about your visits to and use of this website, such as your IP-address, geographical location, browser type, referral source, length of visit and number of page views.

2. Why we need it
‍
We need to collect, store and use your personal data in order to provide you with the following services:

  • Collection of e-mail and postal addresses for the purpose of emailing or sending you by post (a) information to you which we think may be of interest to you, or (b) marketing communications relating to our business of carefully-selected third parties which we think may be of interest to you (recommended courses that we offer included);
  • Information that you provide us by (1) filling in the contact form on this website or by (2) providing us with details via a business card or (3) other ways of communication, for the purpose of registering with us, subscribing to services, newsletters, to follow a course or requesting information. By this way, it’s your free choice to provide us with your information (on the website in the free field);
  • Information concerning your name, e-mail address and direct telephone number being the contact person of our customer or other relationship, doing business with us by negotiating or, on the basis of a settled agreement, for the purpose to discuss, agree, consider and consult ongoing issues;
  • Collection of information about your computer and your visits and use of this website to improve the website’s usability, for marketing purposes and to recognize your computer when you visit our website and to personalize the website for you.

3. What we do with it
‍
Your personal data is processed by mind the gap s.r.o., a company incorporated and existing under the laws of Czech republic, with registered offices at Na Beránce 57/2, Dejvice, 110 00, listed in the Czech republic Trade and Companies Register under n° CZ09821074. Hosting and storage of your data takes place in Prague, which is located in the Czech republic.
‍

No third party providers have access to your data, unless we need to disclose information about you reasonably necessary:

  • to the extent that we are required to do so by law;
  • in connection with any legal proceedings or prospective legal proceedings;
  • in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

4. How long we keep it
‍
Under the law applicable in the country of our company, mind the gap s.r.o., a company incorporated and existing under the laws of Czech republic, we are required to keep your documents for an in the regulation mentioned time period. After this period, your personal data will be irreversibly destroyed. Any personal data held by us for marketing and service update notifications will be kept by us until such time that you notify us that you no longer wish to receive this information.
‍

5. What are your rights?
‍
Should you believe that any personal data we hold on you is incorrect or incomplete, you have the ability to request to see this information, rectify it or have it deleted. Please contact us through the info@talentiqa.ai.
‍

6. Security of your personal data
‍
We will take reasonable precautions to prevent the loss, misuse, or alteration of your personal information. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. We will store all the personal information you provide on our secure servers.
‍

7. Third party websites
‍
Our website contains links to other websites. We are not responsible for the privacy policies of third party websites.
‍

9. Cookies
‍
We may collect information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of this website, to improve the website’s usability and for marketing purposes.

We use cookies on this website. A cookie is a text file sent by a web server to a web browser, and stored by the browser. The text file is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
‍

We may send a cookie which may be stored by your browser on your computer’s hard drive. We may use the information we obtain from the cookie in the administration of this website, to improve the website’s usability and for marketing purposes. We may also use that information to recognise your computer when you visit our website, and to personalise our website for you.
‍

Most browsers allow you to refuse to accept cookies. (For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.) This will, however, have a negative impact upon the usability of many websites – e-shops, e-mail portals etc.

TALENTIQA PERSONAL DATA PROCESSING AGREEMENT

I. SUBJECT MATTER OF THE AGREEMENT
  1. This Data Processing Agreement (the “Processing Agreement”) governs the rights and obligations between the Talentiqa service Provider and the Client with respect to the processing of personal data for the purpose of providing the Services under the Contract.
  2. This Processing Agreement is concluded pursuant to Article 28 of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (the “GDPR”).
  3. The Provider shall, acting as a processor for the Client, who acts as the controller, process personal data obtained from or on behalf of the Client or obtained for the Client by the Provider for the purposes of performing the Contract.
  4. All capitalized terms used herein shall have the same meaning as defined in the Talentiqa Terms and Conditions (the “T&Cs”). This Processing Agreement is attached as an Annex to the T&Cs and is incorporated herein by reference. By agreeing to the T&Cs, the Client also agrees to this Processing Agreement.
II. SUBJECT MATTER, SCOPE AND PURPOSE OF PROCESSING
  1. The subject matter of this Processing Agreement is the processing of personal data by the Provider for the Client carried out in the Talentiqa Application.
  2. The purpose of the processing is to record and evaluate fulfilment of the requirements for job candidates of the Client.  
  3. The Provider will process the personal data of Client’s job candidates within the scope of identification and contact details, information obtained through chat interviews, interview rejections, interview evaluations, and statistics.
  4. The Provider reserves the right to request feedback from data subjects on the use of the Talentiqa Application.
    ‍
III. RIGHTS AND OBLIGATIONS OF THE PARTIES
  1. The Provider shall process personal data in based on Client's documented instructions. Instructions must be given in accordance with this Processing Agreement, typically through the relevant functionalities of the individual Services used under the Contract. Instructions that would result in the extension of the functionalities of the Talentiqa Application shall not be given.
  2. The Client shall bear sole responsibility for the lawfulness of personal data processing within the Talentiqa Application, including, in particular, determining the purpose of such processing and informing data subjects about the processing of their personal data, including processing carried out through the Talentiqa Application.
  3. The Provider is entitled to engage a subprocessor for the processing. The list of subcontractors – subprocessors is published on the website https://www.talentiqa.ai/subcontractors. The Provider shall notify the Client of the engagement of a subprocessor by changing the list of subcontractors on the website and shall allow the Client to comment on the change. The Provider shall ensure that the subprocessor is obliged to comply with the conditions of this Processing Agreement during processing.
  4. The Provider shall maintain the confidentiality of the personal data and shall impose confidentiality obligations on its employees and subprocessors.
  5. The Provider shall assist the Client through appropriate technical and organizational measures to fulfil the Client's obligation to respond to requests for the exercise of data subject rights and shall cooperate with the Client in handling such requests. Should the Provider receive a request from a data subject to exercise their rights relating to processing under this Processing Agreement, it shall forward such request to the Client and/or refer the data subject with the request to exercise their rights to the Client.  
  6. The Client shall fulfil the obligation to provide information on the processing of personal data to data subjects, while the Provider shall provide cooperation to the Client in this regard and in accordance with the T&Cs.
  7. The Provider, taking into account the state of the technology, the costs of implementation, the nature, scope, context, and purposes of processing, as well as the varying likelihood and severity of risks to the rights and freedoms of natural persons, shall implement and maintain technical and organizational measures to ensure the protection of personal data against destruction, loss, alteration, or unauthorized disclosure or access.
  8. The Provider shall notify the Client of any personal data breach concerning the personal data processed for the Client without undue delay after its discovery. The Provider shall cooperate with the Client in resolving the Personal Data Breach. The notification of a personal data breach shall include, in particular:
    1. A description of the nature of the personal data breach, including, where possible, the categories and approximate number of data subjects concerned and the categories and approximate number of personal data records concerned;
    2. A description of the likely consequences of the personal data breach,
    3. A description of the measures that the Provider has taken or proposes to take to address the personal data breach, including any measures to mitigate any adverse effects.
  9. The Provider further undertakes to:
    1. Considering the nature of the processing and the information available to the Provider, to assist the Client in ensuring the security of personal data processing, reporting personal data breaches to the supervisory authority and notifying data subjects of personal data breaches, carrying out personal data impact assessment,
    2. Demonstrate to the Client upon request that it has fulfilled its legal obligations under the GDPR,
    3. Allow the Client to conduct audits of the Provider's compliance with contractual obligations and the GDPR upon at least 30 days' prior notice; provided that the conduct of any audit may be subject to the conclusion of a confidentiality agreement.
  10. The Provider shall be entitled to reimbursement of costs for activities related to the processing of personal data as a processor, which it performs at the Client's request in fulfilling its obligations under this Processing Agreement, unless these are instructions executed through the standard functionality in the Talentiqa Application.
    ‍
IV. TERMINATION
  1. This Processing Agreement shall remain in effect for the entire duration of the Contract and shall automatically terminate upon the termination of the Contract.
  2. Upon termination of the Agreement, the Provider shall enable the Client to export the processed personal data from the Talentiqa Application and shall set a deadline for such export. After this deadline, the personal data will be deleted, unless there is a legal reason on the part of the Provider for further processing.